LCAHRM Board Job Descriptions

Purpose/Mission of Committee:

• To conduct the official process, as specified in the Association's Bylaws, for amending or revising the Articles of Organization, Constitution and Bylaws of the Association.
• To recommend intended revisions to the Constitution and Bylaws which are in the best interests of the Association and in accordance with the goal of meeting/supporting the "Purposes" for the Association as specified in the Bylaws.

Committee Responsibilities:

1. Review current Constitution and ByLaws on as-needed basis.
2. Insure that Constitution and ByLaws encompass the way Officers and Directors operate and manage the Association.
3. Draft revisions and changes to ByLaws and Code of Ethics as appropriate.
4. Present recommendations to Board of Directors for approval prior to revisions or changes being presented to the general membership for vote.
5. In conjunction with President and Board of Directors, provide communication to membership promoting changes and educating membership relative to the need to make specific revisions and changes.
6. NOTE: The Board of Directors appoints a chairperson who is given the discretion of forming a short-term task force. If appropriate, the Board of Directors may serve as the task force. Member feedback groups may be formed to provide input into the process.

Purpose/Mission of Committee:

To oversee all communications efforts related to keeping Association members informed about activities and events (i.e. monthly meetings, workshops and/or seminars, special events, etc.) planned and carried out by the Board of Directors

Committee Responsibilities:

1. Edit and produce Monthly Newsletter. This involves working with "volunteer" writers, newsletter designer, printers and the association's administrator to assure that the newsletter is created and distributed efficiently.
2. Assure that www.lcahrm.org remains an outstanding source of timely information. Work closely with the Secretary to coordinate the preparation and distribution of the Association's annual membership renewal information and assist in preparation of annual LCAHRM Membership Directory.
3. Seek to maintain contact with local media representatives to implement appropriate means of communication to more effectively promote and enhance the HR profession and increase overall exposure for the Association and its activities and efforts whenever possible.

Time Requirements:

• "Virtual Meetings" take only 20 minutes per month.
• 4 hours per month follow-up and projects.

Purpose/Mission of Committee:

• To monitor and evaluate (on an ongoing basis) any pending legislative, regulatory or legal developments and action at the federal, state and local level which may have an impact on the management of human resources, in accordance with Purpose # 2 as specified in the Association's Bylaws.
• To inform Association members of same and offer advice/assistance on appropriate responses and action to be taken.

Committee Responsibilities:

1. Provide timely information on any developments requiring a response from members and recommend or offer advice/assistance on appropriate responses and action to be taken (urge members to establish contact with elected officials). Information may be provided through several means of communication including, but not limited to , articles in the Association's newsletter (the HReport), a legislative affairs report to members at monthly meetings, copies of a summary or recent or "hot" HR issues and pending legislation distributed at monthly meetings, etc.
2. Work closely (network/liaison) with national and PA State SHRM Legislative Affairs representatives and committees and/or the Chamber of Commerce to gather information that can then be communicated to the members.
3. Assist in the development of and fully support any workshops and/or seminars which are designed to address legislative affairs and issues.

Time Requirements:

For a committee member:

• 1 hour per month for committee meetings. An additional 30 minutes per month for committee work during an event month (phone calls, news article, set up).
• Also, whenever possible attend the three one-hour Brown Bag Luncheons, the Legislative Breakfast, or the Washington D.C. Bus Trip.

For the committee chair:

• Same as above. Add an additional 15 minutes per month for preparing minutes and reminders.

Purpose/Mission of Committee:

• To support and promote the mission and strategic direction of the association through optimum membership levels achieving quality and increased number of members from a cross-section of the County's human resource professionals.

• To establish practices that will aid in the recruitment and retention of members, as well as successfully integrating new members into the Chapter.

Committee Responsibilities:

1. Conduct various types of recruitment promotions in the community to human resource professionals who are not currently members.
2. Educate and encourage current Chapter members to help with recruitment by promoting the Chapter among their networking and personal contacts.
3. Educate and encourage current and new Chapter members to become members of the national organization, SHRM.
4. Work with the Administrative Assistant in the membership renewal process by establishing policy.
5. Establish and conduct activities to aid in the retention of current members as the renewal process is being conducted.
6. Review and approve new member applications.
7. Review and revise the membership application brochure as needed.
8. Conduct monthly new member orientation sessions, which provide the new member with a packet of information and introductions to some other members.
9. Review and update the contents of the new member packet as needed.
10. Review and make recommendations to the Board on membership criteria.
11. Oversee structure and publication of the membership directory.

Time Requirements:

• For committee chair: One hour per month for committee meetings, plus an average of one to two additional hours per month for recruitment and renewal processes and new member orientations.

• For members: One hour per month for committee meetings, plus an average of one to two additional hours per month for recruitment and renewal processes and new member orientations.

Purpose/Mission of Committee:

• To conduct the official process, as specified in the Association's Bylaws, for nominating Officers and Board of Directors.
• To submit to the membership, a slate of Officers and Board of Director members to serve the Association for the forthcoming fiscal year.

Committee Composition:

Three Professional members of the Association (none of whom shall be Officers) shall be appointed to the committee by the President. The Immediate Past President shall serve as an advisor to the committee.

Committee Responsibilities:

1. Reviews current term of office for each Officer and Board of Director member.
2. Determines interest of current Officers and Directors to serve in the various leadership roles of the Board of Directors for the forthcoming fiscal year.
3. Receives input from Committee Chairpersons and members of the current Board of Directors relative to Association members who:
   
   • are actively involved in committee activities,
   • meet the criteria to serve on the Board of Directors and
   • may desire to serve as a member of the Board of Directors
   
   
4. Following discussion of committee, contacts specified members to determine interest in serving on the Board of Directors.
5. Prepares slate of Officers and Board of Directors which is announced at Annual Meeting and voted upon by Professional and General members present at the meeting.

Time Requirements:

Approximately 4 hours of direct, phone, or e-mail communication with committee members and candidates.

Purpose/Mission of Committee:

Provide a formal opportunity for Association members to assemble and exchange information of mutual professional interest. To enhance and reinforce the professionalism of members and inform them of practiced application of the laws and regulations governing HR management. Strengthen knowledge in specific HR areas such as management, practice, selection and placement, training and development, compensation and benefits, employee and labor relations, recruitment, safety and security.

Committee Responsibilities:

These efforts include, but are not limited to:

1. Develop a plan which outlines the scope and sequence of professional development to address needs of chapter membership; design and implement programs and workshops to meet HR professional needs.
2. Develop and coordinate educational experiences for individuals preparing for HR certification.
3. Establish and maintain methods to recognize members who have achieved professional accomplishments such as certification through SHRM.
4. Encourage and support "mentoring" opportunities for new/developing HR professional.

Time Requirements:

• 1-2 hours/month for committee meetings.
• Additional time as needed in spring and fall to plan and execute seminars offered in September and April.

Composition: Two co-chairs, recording secretary, and members

Purpose/Mission of Committee:

• To support and promote the mission and strategic direction of the association through planning and organizing the program for all regular membership meetings of the Association, in accordance with the goal of meeting/supporting Purpose #1 specified in the Association's Bylaws. This includes planning all details associated with scheduling the topic(s)/speaker(s) for the meetings.
• To gather, evaluate and follow up on all feedback associated with the programs provided through the regular monthly meeting format in order to improve and/or adjust as necessary for future programs.

Committee Responsibilities:

1. Plan for and schedule all topic(s)/speaker(s) in coordination with other committees for the Association's membership meetings held from September through June of the fiscal year. Committee should periodically survey/obtain feedback from the membership in order to help facilitate planning relevant and timely topics/speakers for future meetings.
2. Confirm all necessary arrangements with scheduled speakers including travel arrangements, location and time of meeting, and need for A/V equipment or special room arrangements, etc.
3. Work closely with the following:
   
   • Board – to communicate pertinent meeting details, plans being pursued by the committee, etc.
   • Chapter Administrator – to communicate details regarding meetings to be included on the Monthly Meeting Notices, to coordinate the count of attendees, and preparation of name tags.
   
   
4. To provide/purchase gift for speaker(s) to be presented at the close of the meeting.
5. To make provisions for gathering, evaluating and following up on feedback associated with all programs/monthly meetings.

Time Requirements:

• For a committee member: One to one and a half hours per month (plus travel time) for committee meetings. An additional two hours for the month assigned as meeting coordinator (phone calls, news article, set up).
• For recording secretary: One to one and a half hours per month for committee meetings, plus an additional half-hour to prepare and distribute minutes of meetings.
• For the committee co chairs: One hour per month for committee meetings, plus an additional half-hour for follow-up as necessary.

Composition:

President, Board Officers and Directors; additional members as deemed appropriate by the President

Purpose/Mission of Committee:

• To conduct more effective long-term planning for the Association in order to establish clear goals and objectives for the future.
• To determine key result areas (or priorities) and a plan of action for the current fiscal year.
• To determine those items that can/should be handled by the entire Board of Directors for the Association and those that can/should be handled more effectively by a committee of the Board

Committee Responsibilities:

1. Meet as a committee (if requested by the President), possibly with the guidance of an outside facilitator.
2. Discuss immediate and longer term plans of the Association.
3. Make recommendations with regard to setting goals and priorities.
4. Determine progress in achieving goals and priorities which are established by this committee and agreed to by the Board of Directors.

Time Requirements: - 8 hours per term